Local Governing Body Terms of Reference

These terms of reference provide a common framework for the Local Governing Bodies (LGBs).  Governors are not involved in the day to day management of the schools.  This is the responsibility of the respective heads of school and their senior leadership teams. 

1. Terms of reference

To be responsible to the Trust Board for:

1.1 Monitoring

  • to contribute, in collaboration with the head of school and senior leadership team, to producing, monitoring and evaluating the implementation and effectiveness of the school improvement plan in relation to expected outcomes for learners, leadership and management, learning and teaching, quality of provision, safeguarding, students’ personal development, behaviour and welfare
  • to ensure that the whole school curriculum is: relevant to the needs of all learners; provides continuity and progression; adequately resourced
  • to monitor the progress, attainment and achievement of all learners, ensuring that targets set support their continuing improvement and better than expected progress
  • to keep under review strategies and interventions developed to improve student progress and attainment
  • to monitor student attendance and punctuality, being mindful of the impact of attendance upon outcomes, and to review the impact of improvement strategies in these areas.
  • to monitor expenditure and impact of Pupil Premium and Student Bursary (where appropriate)
  • to monitor the quality of work placement experience (where appropriate) including Safeguarding and risk assessment.
  • to keep the school’s Self-Evaluation Statement under review and update as necessary
  • to promote extra-curricular / enrichment activities and monitor engagement and impact
  • to review the school’s provision for SEND and make recommendations for change as appropriate
  • to ensure that the school’s Safeguarding arrangements comply with best practice
  • to monitor student behaviour and safety, to ensure a safe and secure environment for students and staff and maintain a calm environment for learning
  • to monitor and evaluate school strategies and interventions to promote inclusion
  • to ensure that the school has contingency plans to mitigate those risks which the school can influence as identified in the Trust’s Strategic Risk Register
  • to ensure that the school complies with statutory requirements as appropriate
  • to celebrate students’ achievements 
  • to ensure that policies and procedures are in place to promote the spiritual, moral, social and cultural development of students

1.2 Oversight of performance management

  • To consider the head of school’s recommendations on teachers’ pay progression in line with the Trust’s Pay Policy and to make recommendations to the Trust’s Pay Committee
  • To provide support, guidance and accountability for the head of school on staff disciplinary issues having due regard to Trust policies and advice from the Trust HR officer.

1.3 Relationships and marketing

  • to liaise with, consult with, and provide information to, students, parents and carers and the wider community on matters relating to the curriculum as required, ensuring that developments are informed by local stakeholder consultation as appropriate

1.4 Policies

  • to establish, monitor the impact of, and review the school’s policies and procedures in line with the agreed cycle, reflecting the Trust’s overarching policies
  • to provide feedback on policy effectiveness to the Trust

2. Membership

There will be a maximum number of seven governors appointed to each LGB, serving for a maximum period of two, x 4 year terms.  The Head of School will be ex officio a governor.

Associate governors may be co-opted under exceptional circumstances for a fixed period as agreed by the Trust Board to whom LGBs may make recommendations. Associate governors will not have voting rights. 

A skills audit will be conducted annually within and across each of the LGBs to evaluate available skills and expertise and to identify any skills gaps needing to be addressed through training.

2.1 Quorum
The quorum shall be four permanent members, including the chair and head of school.  (Associate LGB members excluded). Meetings that become inquorate may go ahead but no decisions may be taken.

2.2 Chair
The chair will not be a Trust employee and will be elected annually, normally at the final meeting of the preceding academic year.  The term of office of chair will be no less than one year and no more than four years.  The chair shall cease to hold office in the event that they cease to be a governor.   Heads of school are ineligible to be elected as chair.  

2.3 Vice-Chair
LGBs are free to elect a vice-c­hair from among their number, if required.  The vice-chair will be elected annually, normally at the final meeting of the year.  The term of office for vice-chair will be no less than one year and no more than four years.  The vice-chair shall cease to hold office in the event that they cease to be a governor. Heads of school are ineligible to be elected as vice-chair. 

2.4 Elections for Chair and Vice-Chair
Nominations for chair and vice-chair will be sought by the clerk in advance of the meeting at which the election(s) are due to take place. 

Nominations will be published on the agenda for the meeting. In the event that no nominations are received a member will act as chair for the meeting and the election will be adjourned until the next meeting.

The clerk will take the meeting for the election of the chair.

Should the chair resign or have to relinquish their office they will normally be succeeded by the vice-chair. If there is no vice-chair, elections for chair will be held. 

In the event that both the chair and the vice-chair resign from office or have to relinquish their office a special meeting will be called within 10 working days.

2.5 Meetings

Will be held once a term but additional meetings will be held if required.

Meeting dates for the next academic year will normally be agreed at the last meeting of the year.  Meetings shall start at a time that is acceptable to all members. 

The agenda and supporting papers for each meeting will be circulated in good time before the next meeting together with the draft minutes of each meeting which will be presented by the chair for approval. The agenda shall be drawn up by the chair in consultation with the head of school and clerk. 

In the absence of the clerk, members will choose a clerk for that meeting from among their number.


2.6 Chairing of Meetings
If the chair is unavoidably absent, the meeting will be chaired by the vice-chair or another member.  If the chair and vice-chair are absent members present will agree one of their number to act as chair for that meeting but no decisions may be taken.

2.7 Attendance
Full engagement as a governor requires regular attendance at full LGB meetings and other committees and meetings as required. The chair will make contact with any governor who is regularly absent from meetings, particularly if no apologies have been sent. 

Any LGB member may be disqualified for failing to attend meetings for a continuous period of six months without the agreement of the other members for their absence.  The six months begins from the date of the first meeting which has been missed. If the governor sends apologies for absence, members present will decide whether or not to accept the apology.

2.8 Appointment of New Governors
The appointment process for new governors will be conducted in accordance with the Trust’s agreed procedures.

The application process will involve submission of a CV and informal meeting with the chair for an initial discussion about the role and the skills, knowledge and attributes the candidate will bring to the team.  Candidates will be invited to attend a meeting of the full LGB as an observer, to be introduced to the team and talk about their reasons for wishing to join.  The candidate’s CV will be circulated to members in advance of the meeting.  At the end of the meeting the candidate will be asked to withdraw and members will be asked to vote on acceptance or otherwise as a probationary governor.  Initial probationary appointments and confirmation in role at the end of the probationary period will require approval of the Trust Board.  

The probationary period will require attendance at three full LGB meetings.  At the end of this period the chair and probationary member will meet to review the probationary period and determine whether there is mutual agreement to convert to full membership. 

The induction of new governors will follow agreed procedures.  The chair shall assign each new member a mentor.  The clerk shall issue an induction pack as identified to all new members. 

Election of staff members will be undertaken in accordance with agreed procedures.   The clerk will manage the election process.

2.9 Code of Conduct
There is a collective responsibility placed upon governors to abide by the Trust’s Code of Conduct. This sets out the expectations on, and commitment required from governors in order for them to properly carry out their work as a collective body within and across the Trust’s schools and the wider community.

© Copyright 2015–2017 Rye Community Primary School